Improve Project Portfolio Performance
with Projectplace Project Portfolios
Improve Project Portfolio Performancewith Projectplace Project Portfolios
Drive better performance across projects
Project portfolio management tools are critical for any organization that need visibility into all their projects, to understand how people are executing projects, and drive better decision making that will optimize performance.
Projectplace project portfolios enable you to organize like projects into a single place and consistently and easily provide consolidated reporting against the entire portfolio for all stakeholders. Stakeholders from every corner of the organization get the ability to quickly and easily:
- Track performance across the projects that matter to them
- Pinpoint projects that may need attention or potential bottlenecks
- Identify top performers or resources that are overutilized
This ability to organize projects into portfolios and track and manage their performance in a consistent way leads to improved optimization of projects, as well as people and monetary resources across the organization.
Know and report
The Projectplace PPM tool simplifies the reporting of project status. A reporting tab within each project enables project managers to provide what's needed with simple clicks and comment boxes. This ensures that everyone involved gets a consistent picture of project health and progress, and no last-minute data gathering mountains must be climbed once a quarter when management needs to know what's happening.
Project and portfolio management is further assisted by empowering portfolio administrators to select how often these status updates should occur; a simple email reminds project managers that it's time to complete the updates. All project status reports roll up to present a picture of the health of the entire project portfolio, into concise digests for easy viewing and quick comprehension.
To understand which projects might present problems in the future, it's easy to drill down with just a click, or use the robust search functionality. See the last time a portfolio was updated, the project manager, the priority of the projects, and project KPIs.
Project and portfolio reports can be downloaded with one click into an easy-to-read Word document digest. This is an ideal option for large meetings, for presenting to management, or simply to keep a historic log.
Enrich your experience with Power BI
The Projectplace portfolio reporting experience is further enriched when you leverage the integration with Microsoft Power BI to dive deeper and see more about your projects and portfolio. With the Projectplace content pack for Power BI, you'll interactively view key project statistics, find out who your most active and productive team members are, and identify at-risk projects and portfolios.
You can extend the out-of-the box dashboard and reports to get the insights that are most important to you, or design exactly the reports you need. Projectplace and Power BI make it easy. Power BI enables easy drill-down within analytics, from high-level views into to the numbers that created those views.
Because it's a web-based tool, you can see the Power BI dashboard anywhere, and even stakeholders without Projectplace accounts can view the analytics.
Track what matters: KPIs
Project portfolio managers, administrators, project managers, management stakeholders: each group has different daily requirements but are driving to the same corporate goals. Project and portfolio performance measurements and deadlines must be set and tracked to ensure that success is both defined and is attainable.
The Projectplace project portfolios enable portfolio administrators to set KPIs for all projects quickly and easily. The application comes with best practice KPIs out of the box, including items such as:
- Project status
- Actuals vs planned costs
- Potential savings
- And many others
Many organizations have custom performance indicators, often based on their industries, fiscal drivers, and other concerns. That's why Projectplace makes it easy to create your own KPIs, centered solely on your organizational or even project needs.
Once selected, out-of-the-box and custom KPIs can be adjusted, added to, and removed easily, resulting in a KPI set that helps stakeholders focus on what matters. It also makes it possible to have different sets of KPIs for different portfolios.
You can also see the trend for a KPI as a project progresses. Quickly assess whether a particular KPI needs additional attention, and spot changes, risks, and urgencies for each KPI.
KPIs can be sorted into six different types:
This sorting allows report those viewing reports to quickly sort by type.
KPIs can further be allocated into one of three categories:
These allocations are color coded, and status summaries quickly show which projects are in danger of deviating from the plan. The colors define the severity of that deviation, and project managers can also add commentary to give context and reasons for why a KPI is falling beyond the expected bounds.
Communicate across the organization
It's critical to communicate the ongoing status and ultimate results of a project across the breadth of the organization, but not everyone needs the same level of detail. Projectplace enables three different views to ensure everyone gets exactly what they need:
- A view of the entire portfolio with all projects and their portfolios and KPIs
- A high-level view of the portfolio timeline with start- and end-dates and milestones
- A quick-glance digest of portfolio health
You can also use the instant messaging-like collaboration features baked into all aspects of Projectplace to ensure project portfolio optimization. Carry on conversations about projects and the portfolio, get fast answers to tricky questions – even when team members are on far-flung continents. And because Projectplace time- and date-stamps all conversations, you have a historical copy of your collaboration, without having to search through long and complicated email strings to find them.
Mobile apps keep you updated
Android or iOS, it doesn't matter: Projectplace has apps for that, and they're designed to keep everyone with a stake in your projects and portfolios engaged and in the know, no matter their location.
With robust functionality paired with an intuitive interface, Projectplace mobile apps ensure you can connect from anywhere. View real-time time status updates, leave comments, and dig into reported deviations reported, even on the go. So wherever you are, you can stay fully involved and up to date.
See Projectplace in Action!
Watch how Projectplace helps your team get work done using work collaboration features you won’t find in traditional project management software. From online Gantt charts and Kanban boards to file sharing and document management, Projectplace delivers all the project management tools you need in one integrated collaborative project management solution.
are just one powerful Projectplace feature
Collaborative Project Planning & Workstreams
Create your project plan and connect project workstream items to activities and milestones using integrated Kanban boards and Gantt charts.
Increase project team efficiency by providing a digest of upcoming, ongoing, and overdue work for yourself, your teams, and your workspaces.
Visualize the flow of work and progress across all your team’s projects and commitments.
Project managers can view, manage, and execute on a high-level roadmap plan, covering their long-term work strategy.
Resource Planning & Workload Management
Provide team leads and managers with a complete picture of task assignments and commitments across all projects.
Share files and collaborate on project documents and enable team members to attach relevant files directly to Kanban boards from varied sources.
Stay on top of project progress by visualizing your goals and plans, with all major steps, in modernized classic Gantt charts.
Use project dashboards and reports to visualize progress, help track how close the team is to meeting deadlines and identify where bottlenecks may be occurring.
Use project management apps for iOS and Android to access your work, update status of assignments, review documents, and collaborate with your team members.
Quickly set up new workspaces and projects using pre-defined project management templates based on best practices.
Provide stakeholders with the means to track performance across the projects that matter to them and to identify and address projects that may need attention.
Make it easy for your users to track and manage their time, with time reporting capabilities against all tasks and activities.
Engage your team members by enabling them to instantly share feedback, ideas, and questions.
Build custom applications and add-ons and enable integration into other systems – such as your company intranet or a mobile app.
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