Project Time Tracking

Visibility into where resources are spending time can be the best “bang-for-your-buck” to improved project success. Project time reporting gives your teams insight into where time is being spent and how to focus on the right work and make better resource allocation decisions.

Track resource time to:

• Understand where resources are spending their time, and concentrate that time on projects that align with strategic objectives of the business
• Engage stakeholders to prioritize projects by understanding the true capacity and demand of resources
• Understand how much time is being spent on innovative projects versus maintenance work to keep business focused on value and outcomes
• Improve productivity by considering the real workload of employees and ensure they are not overloaded with the work they are assigned

Move away from the old standards of tracking time in tedious and manual tools. By utilizing Planview PPM Pro’s project management time tracking capabilities, the benefits are easy to see – everyone is more productive and projects are on track to success. Stakeholders understand which projects are maximizing ROI and where there’s bottlenecks, project managers are better able to communicate needs and project deadlines, and team members are equipped to demonstrate the amount of work any given task entails.

Forecasting can be tricky and error-prone, and without the right data to support it, can quickly spin into unrealistic scenarios. Project planning and time tracking come together to provide the data needed to accurately assess how much time a project is going to take, how many people will be needed, and what skill sets will be required. Make time tracking part of the planning process by utilizing historical information, getting actuals rather than former estimates, and letting you see when a task or project is becoming more demanding than it is worth.

Simplify time tracking and ensure user adoption of time entry by:

• Logging and categorizing time as project, maintenance, or administrative time for better reporting
• Pinning timesheet entries across multiple periods
• Automating intelligent alert reminders with easy access to overdue timesheets or overdue timesheet approvals
• Creating approvals for 1-step, 2-step, automatic, or no approval workflows
• Using mobile friendly timesheets for on-the-go entries
• Track project cost accuracy – combine time tracking with collaborative work management and offer team members workspaces to execute their work, and submit their PPM timesheet, all in one place with Planview PPM Pro’s Team Member Plus

Delivering projects on time and on budget is critical for project success. Ensure your project financials are up-to-date and accurate with time and expense reports. Use standard report templates or customize your own reports to show the information that is relevant for your business. Understand where your budget is being spent and ensure you are on track to deliver with the budget allocated. Be certain that you are committing to projects that fit the greater strategic plan.

Considering resource time is a huge factor to the project budget, make it easy for your team members to adopt and see the value in time tracking. Capitalize labor costs, reduce contractor expenses, and manage chargebacks and billing with project time reporting. Take control of project financials with time and expense data.

Make sure your projects are compliant both internally and with external standards, such as Sarbanes-Oxley or other regulatory entities, by keeping accurate, up to date, and auditable accounts of employee time records. Simplify time reporting and associate time worked on a project with time tracking software that is both user and manager friendly.

Getting employees to track time is the first step, but knowing what to do with that information is another piece of the puzzle. Project management time tracking software has both short term and long-term benefits for the business. Immediate gains include knowing where time and resources are being spent and making sure they are aligned with the business, but the long-term benefits are much bigger. Organizations that can report on time and effort can detect early warning signs of project efficiency and evaluate whether they are worth continued investment. It also provides feedback to improve where investments are being made, and define future estimates more accurately. Implementing earned values of effort also help decide which projects are the best for the business based on the strategic plan.